Business & Rental Online Checklist

Business Taxation Checklist

Company Name:*
IRD No:*
Contact No:*
Email:*
Address:
Financial Year End*
Please indicate the Financial Year End date that data in this questionnaire relates to
DD slash MM slash YYYY
Instructions
To assist you with getting your accounts in order we have provided you with a checklist below. We hope that this is helpful in collating all the information we will need. Depending on the records you keep for your business/rentals etc, some of these items will not be applicable to you. However, it is a requirement of the Chartered Accountants Australia and New Zealand that clients be provided with an annual checklist which is signed and enclosed with the appropriate records. If you respond ‘YES’ to any questions below please see the notes under the corresponding question for all documentation that is required. If you respond ‘NO’ to a question or if a question is not applicable, no further action is require and you can move on to the next question.
1) Bank Statements
Is all income shown on bank statements?*
Provide all bank statements making sure that all transactions for the last 12 months are included.
- Yes
- No
- N/A
Upload Bank Statements
Drop files here or

Max. file size: 512 MB.
Do you use cheques?*
Provide all cheque butts that are relevant
- Yes
- No
- N/A
Upload copies of cheque butts
Drop files here or

Max. file size: 512 MB.
Do you have any Cheques and/or Deposits unpresented?*
- Yes
- No
- N/A
Upload copies of cheques and/or deposits unpresented
Drop files here or

Max. file size: 512 MB.
Are there any proceeds/takings not banked?*
- Yes
- No
- N/A
Provide a list of details of any proceeds/taking not banked including from whom received, nature of receipts, dollar amounts and how proceeds were spent*
Do you have any Hand Written or Excel format cashbooks?*
- Yes
- No
- N/A
Upload Files
Copies of all handwritten cashbooks to be uploaded, or excel files to be uploaded.
Drop files here or

Max. file size: 512 MB.
2) Accounting Software
Do you operate an accounting software package?*
- Yes
- No
- N/A
Please upload a backup file of your accounting package
Drop files here or

Max. file size: 512 MB.
Software Name*
Software Version*
Do you have a cloud based accounting system?*
Please note, you will need to provide us with access to your cloud based accounting system
- Yes
- No
- N/A
Accounting System*
3) Deductible Expenses
Have you incurred any accident compensation levies?*
- Yes
- No
- N/A
Please provide us with you ACC number (s)*
Have you paid any Loss of Income insurance (income protection)?*
- Yes
- No
- N/A
Please upload a copy of the insurance confirmation letter from your provider (normally sent out in April)
Drop files here or

Max. file size: 512 MB.
Have you made any Donations throughout the year?*
- Yes
- No
- N/A
Please upload all relevant receipts
Drop files here or

Max. file size: 512 MB.
4) Investments
Do you hold any deposits?*
(eg term deposits, savings accounts etc)
- Yes
- No
- N/A
Please upload year end statements for all deposits held at balance date, certificates summarizing annual interest earned & Resident Withholding Tax (RWT) deducted for each deposit.
Drop files here or

Max. file size: 512 MB.
Did you buy or sell any shares?*
- Yes
- No
- N/A
Please upload any documents outlining any share purchases or sales during the year, which include the price, number of shares traded and date of sale/purchases.
Drop files here or

Max. file size: 512 MB.
Did you receive any dividends from shares?*
- Yes
- No
- N/A
Please upload all dividend certificates
Drop files here or

Max. file size: 512 MB.
Do you hold any investments in a Portfolio Investment Entity (PIE)?*
- Yes
- No
- N/A
Please upload details of any investments in New Zealand Portfolio Investment Entities that were acquired in the year or converted into PIE’s during the year, the Portfolio Investor Rate as notified to any PIE manager during the year, and copies of all distribution summaries received by PIE managers.
Drop files here or

Max. file size: 512 MB.
Do you hold any type of monetary/financial investment, whether New Zealand nominated or not?*
(eg shares, rights or interest in a NZ or offshore company or unit trust, PIE investments, bonds, NZ or foreign term deposits, mortgages)
- Yes
- No
- N/A
Please upload details on all foreign equities owned (including sales and purchases) during the year – including name of entity, country of residence and number of shares/unit held – their cost price if acquired during the year or market value as at the start of the year if already owned, and any income distributions received.
Drop files here or

Max. file size: 512 MB.
Do you have any bank accounts in foreign currency, or other Offshore Investments, other than those above?*
- Yes
- No
- N/A
Please upload documentation containing details of bank accounts denominated in foreign currency and all offshore non-equity investments and loans other than those that appear in your cashbook.
Drop files here or

Max. file size: 512 MB.
5) GST
Do you prepare your own GST?*
- Yes
- No
- N/A
Periodic basis on which your GST is prepared*
- Monthly
- Two Monthly
- Six Monthly
Basis in which your GST is prepared*
- Payments Basis
- Invoice Basis
- Hybrid Basis
Please upload worksheets for each GST return period showing calculations.
Drop files here or

Max. file size: 512 MB.
6) Major Changes and Transactions
Has the nature of business changed in the last 12 months?*
- Yes
- No
- N/A
Please describe the change of nature*
Have there been any major transactions?*
(eg purchase/sale of property, acquisition or disposal of major assets)
- Yes
- No
- N/A
Please upload documentation of sale and purchase agreements of property, sale and purchase documentation for the acquisitions or disposal of major assets
Drop files here or

Max. file size: 512 MB.
7) Cash on Hand
Do you have cash on hand?
(Petty Cash, Till Floats, Cash Sales not yet banked etc)
- Petty Cash
- Till Floats
- Cash Sales not yet banked
Petty Cash
Amount
Till Floats
Amount
Cash Sales not yet banked
Amount
8) Accounts Receivable & Payable
Do you have any Accounts Receivable (any money owed to you) as at Balance Date?*
- Yes
- No
- N/A
Please list below or upload a separate list if preferred
Please ensure amounts are GST inclusive
Please upload a list of Accounts Receivable
Please ensure amounts are GST inclusive
Drop files here or

Max. file size: 512 MB.
Do you have any Accounts Payable (any money owing by you) as at Balance Date?*
- Yes
- No
- N/A
Please list Accounts Payable below or upload a separate list if preferred
Please ensure amounts are GST inclusive
Please upload a list of Accounts Payable
Please ensure amounts are GST inclusive
Drop files here or

Max. file size: 512 MB.
9) Stock on Hand
Do you have any Stock on Hand?*
- Yes
- No
- N/A
$ Value (at cost) - GST Exclusive
Please upload schedules and calculations
Drop files here or

Max. file size: 512 MB.
10) Fixed Assets
Did you purchase any fixed assets during the year?*
(Plant, Equipment, Motor Vehicle, Office Equipment etc)
- Yes
- No
- N/A
Please provide details
Please upload any invoices/receipts
Drop files here or

Max. file size: 512 MB.
Did you sell any fixed assets during the year?*
(Plant, Equipment, Motor Vehicle, Office Equipment etc)
- Yes
- No
- N/A
Please provide details
Please upload any invoices/receipts
Drop files here or

Max. file size: 512 MB.
11) Mortgages/Loan Changes
Do you have any bank loans or mortgages?*
- Yes
- No
- N/A
Please provide details
Please upload bank statements relating to your loans or mortgages
Drop files here or

Max. file size: 512 MB.
Did you make any increases/decreases in mortgage/loan balances?*
- Yes
- No
- N/A
Please provide details
Did you make any alterations to repayment terms/current interest rates?*
- Yes
- No
- N/A
Please provide details
12) Other
Did you file any returns for fringe benefit tax?*
- Yes
- No
- N/A
Please upload all fringe benefit tax returns
Drop files here or

Max. file size: 512 MB.
Did you undertake any major repairs or maintenance?*
- Yes
- No
- N/A
Please provide details
Please upload invoices for anything over $2,000
Drop files here or

Max. file size: 512 MB.
Did you incur any legal expenses?*
- Yes
- No
- N/A
Please provide details and costs incurred
Please upload copies of all invoices
Drop files here or

Max. file size: 512 MB.
13) Company/Trust Rental Income
Do you own a Rental Property (s)?*
- Yes
- No
What is the address of your rental property(s)?
Have you received any Rental Income for your rental property(s)?*
- Yes
- No
- N/A
Have you paid any Land Rates for your rental property(s)?*
- Yes
- No
- N/A
Have you paid any Water Rates for your rental property(s)?*
- Yes
- No
- N/A
Have you paid any Insurances for your rental property(s)?*
- Yes
- No
- N/A
Please upload bank statements for rental property(s) for all rental income and expenses incurred with details provided for all cheque payments
Drop files here or

Max. file size: 512 MB.
Is your property managed by a Property Manager?*
- Yes
- No
- N/A
Please upload all reports and statements from your Property Manager
Drop files here or

Max. file size: 512 MB.
Have you carried out any Repairs & Maintenace your rental property(s)?*
- Yes
- No
- N/A
Please provide details and costs incurred
Please upload copies of all repairs and maintenance invoices
Drop files here or

Max. file size: 512 MB.
Have you incurred any Interest on rental mortgages?*
- Yes
- No
- N/A
Please upload documentation showing the interest incurred on the mortgage(s)
Drop files here or

Max. file size: 512 MB.
Have you bought or sold any rental(s) this financial year?*
- Yes
- No
- N/A
Please upload the sale and purchase agreement(s) and solicitors settlement statements for the sale and/or purchase of the rental property(s)
Drop files here or

Max. file size: 512 MB.
14) Home Office Expenses
What is your home address?*
Do you have a home mortgage?*
- Yes
- No
- N/A
Please upload documentation showing interest payments for the home mortgage
Drop files here or

Max. file size: 512 MB.
Do you pay rates?*
- Yes
- No
- N/A
Amount $ per year
Do you rent?*
- Yes
- No
- N/A
Amount $ per week
Have you moved house at any point this year?*
- Yes
- No
- N/A
Your previous rent per week $
When did you move?
DD slash MM slash YYYY
Previous Address
Do you have home or contents insurance?*
- Yes
- No
- N/A
Please upload documentation showing what this insurance covers and showing cost
Drop files here or

Max. file size: 512 MB.
Do you pay home power?*
- Yes
- No
- N/A
Please upload copies of invoices for power
Drop files here or

Max. file size: 512 MB.
Did you incur any home repairs or maintenance costs?*
- Yes
- No
- N/A
Please upload all invoices/receipts for repairs and maintenance on your home
Drop files here or

Max. file size: 512 MB.
Total sqm2 of house, including garage*
Total sqm2 of office and business area used*
Total sqm2 of garage if used for business*
15) Motor Vehicle
List all vehicles used in the running of the business
List all vehicles bought/sold and monetary amounts
16) Company Tax & GST Refunds
Bank Account Details – For personal tax refunds and rebates, the IRD no longer sends tax refunds by cheque and only provide refunds by bank transfer. Although not applicable to companies at this stage, the IRD are likely to extend this to other entities in the future. Therefore would you please provide us with details of the bank account to which any refunds can be direct credited.
Account Name*
Bank Name*
Branch*
Account Number*
Bank Branch Account Number Suffix
17) Please Read and Sign Below
I instruct Drumm Nevatt & Associates Limited to prepare my taxation return. I undertake to supply all information necessary for this engagement and to be responsible for the accuracy and completeness of such information. I authorize Drumm Nevatt & Associates Limited to communicate with the appropriate bankers, solicitors, finance companies and other persons or organizations to obtain such further information as is required to carry out the above engagement.
Signature*
Date*
MM slash DD slash YYYY
Thank you for your time and co-operation - your assistance is much appreciated!
Please select the office you would like to email your questionnaire to*

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Bank	Branch	Account Number	Suffix

Business & Rental Online Checklist

Business Taxation Checklist

Instructions

1) Bank Statements

2) Accounting Software

3) Deductible Expenses

4) Investments

5) GST

6) Major Changes and Transactions

7) Cash on Hand

8) Accounts Receivable & Payable

9) Stock on Hand

10) Fixed Assets

11) Mortgages/Loan Changes

12) Other

13) Company/Trust Rental Income

14) Home Office Expenses

15) Motor Vehicle

16) Company Tax & GST Refunds

17) Please Read and Sign Below

Thank you for your time and co-operation - your assistance is much appreciated!